Driver Qualification Files
It can be difficult to keep all of your driver's files and records updated and on-hand. In order to keep your business compliant with the DOT regulations, your records need to be accessible and have the latest information on them. It's not easy to do this on your own. We can recommend a professional company to help you with that.
Some of the files that we can help you store and keep updated include:
• Driver employment application
• Performance history
• Motor vehicle reports
• Service hours
In order to keep your records straight, your drives are responsible for logging a lot of information. That information is then passed onto you. Depending on how large your fleet is, you could have tons of paperwork coming in every day. Updating documents online and keeping everything organized is a nightmare on your own. We can help you by providing sheets that provide excellent templates for your drivers to use. These templates can keep their information organized and allow you to quickly access the information that you need.
Pre-employment records are another vital part of ensuring your fleet stays audit-free. If there's a problem with a candidate's record, then you don't want to miss it. Their background could end up hurting the reputation of your fleet and requiring you to go through an audit.
That being said, every new trucking business will have to undergo a New Entrant Safety Audit. The FMCSA does this to ensure your trucks, drivers, and systems are compliant with their regulations. Once the audit is performed and you're approved, you can start your operation. We can help you ensure you have all of the paperwork necessary for your Entrant Audit. Through our files and consulting, you'll pass their standards and finally be on your way to getting your business on its feet.
Driver files are also important for changes that you need to report. Service hours, for example, are vital for safety inspections. Drivers are only allowed to drive a certain number of hours before resting. If your logs indicate otherwise, then you could receive an audit or a penalty. Those files need to be ready to be given to a safety officer if an inspection occurs. Our files make it easy for drivers to stay on top of their record-keeping.
Having your paperwork put together will make recording and filing your fuel taxes easier. You'll have the necessary information to report them and ensure you know just how much tax you're going to need to pay. We also have templates and resources available to help you record and file your fuel taxes.
